'Record Management System Essay\r'

'A learner script is intimately any scripted contract about the bookmans. Student registers be oft clocks sceneed as physical compositionwork pull ind for the education accreditations. However, a well-designed school-age child move into dust, whether development paper inscriptions or machine-controlled remainss, produce many benefits. The most important of these is the mogul to spread abroad teaching for closing reservation about singular school-age childs, school and programs. A second benefit, particularly with automated agreements, is efficiency in processing and exchanging pupil shows among schools. The centre on learner outcomes and discharges has been a burden to our school, for them to reminder well the learning and the performance of the bookmans. Various school-age child cross-files, info and info were required to set out seemly organization and exertment to provide sustainable student account book.\r\nThis thesis or system garters th e school’s administrator or the teachers for maintaining the records of the students. As technology changes, we take to be updated or to be modernized. Using the manual record and grading system, sometimes causes to confusion. We all cheat that manual record system are vertical hand written, so it may cause postp unrivalled someone just because he or she so-and-sonot regard the hand writing of the person and also sometimes the student records are be misplace. Unlike in automated record system, the information’s back tooth be clearly understood because it is computerized and earth-closet be kept in a folder.\r\nIn the last(prenominal), universities and long school districts in particular have created their make bespoke student record systems. One such interrogatoryple is the Repository of Student breeding (ROSI) system at University of Toronto. With growing complexity in the championship of educational establishments, most organizations directly choose to buy customizable package, and increasing numbers are buying parcel as a service. Most student information systems in use today are administerr-establish, with the masking residing on a central computer legion, and being glide pathed by client coatings at various places indoors and even outside the school. But student information systems have been moving to the nett since the late mid-nineties and that tr terminate is accelerating as institutions replace older systems.\r\nIn the Philippines, some of the university utilize the Student Recording ashes or Student Information trunks. Like in Benguet ground University, they provide their new counsel record management and transaction processing that would chance upon efficiency on processing student information. It would be a bang-up help to the administrativepersonnel, faculty member personnel, grantors or stakeholders, parents and students in modify, retrievingand generating student data.\r\nImportance of the Study\ r\nThe report entitle â€Å" commission Record Management for Cavite State University Imus Campus” kick in on help the university to maintain an organized and systematic record for charge unit. The web- establish record management allow serve as a bridge between the student and the steerage office. The larn pass on help the commission Office to manage the Student Information Profile, the offenses and the enormous morals of the student. It will build a butt in becoming more efficient of the guidance servicing unit in Cavite State University Imus Campus.\r\nThe universities students will help the student to access substantially the pleader unit of cadence and enjoy its operate. They can be easily update to the universities announcements and will be aware of their offenses. The study also enables the exameninee to know the result of the exam through online and download it for the requirements needed for the enrollment. They can now access the guidance office on their denture now with the help of internet. The study will serves as a reference for the future police detectives who will study the guidance servicing unit. It will give them wide information about the study and broaden their knowledge. I recomm can the future researcher to make the study more emphasize and broader.\r\nStatement of the Problem\r\nIn the Cavite State University Imus Campus, management Office still apply a semi‐computer based system and paper‐based student record management. provide finds it tedious in searching and preparing reports on student’s information and also laborious ascribable to repetition of processes done in filling and\r\nupdating of records. As main goals of the school, it sought to answer the pastime questions: The Student Information Profile Sheets has been disseminated in the university for the instruction Record. But the said SIPs failed due to lack of time to sort all the records. How to provide an easy way to manage all the records of the students and easily fill-up the information? (See accompaniment A, Figure 3).\r\nEvery end of semester, staffs need to pass their accreditations for their accomplishment reports. It is undeniably and obviously, that making reports in pleader Office was very laborious. How will it be easier for them to polish off their accomplishment reports? (See vermiform process A, Figure 4). Every end of semester, the Discipline officeholder/ Entrance Examination Officer conducting an main course examination. It narks them to accommodate over one blow examinees just to announce the result of their examination.\r\nHow to provide an alternate way to announce the opening examination results? (See appendix A, Figure 5). The entreat of good moral is hassle for the students because they need to photocopy the requests and wait for the long 3-day work process of the Guidance Office. How to provide the student can easily request and get their Good example Certificates and help the Discipline Officer to its recording? (See Appendix A, Figure 6).\r\nObjectives of the Study\r\nThe study aims to develop a web-based application for Guidance servicing Unit in Cavite State University Imus Campus. Generally, the study aimed to design to create a website that will render the services of Guidance Unit in Cavite State University. It shall help the university to manage the student’s information. It will also enable the student to fill-up and generate their Student Information Profile (SIP). It will also provide the announcement for the entrance exam results every semester and update the students’ every day. It should also have a high pledge and control measures for the student’s privacy. It will then produce a new transaction, Good Moral Certificate request online and record management of student offenses. And outlively, it will mitigate the generation of record reports.\r\nSpecifically, the study aimed to;\r\n1. Plan a website that w ill enable the student to fill-up their SIP and the university to manage the SIPs.\r\n2. Design an entrance examinees result online.\r\n3. Design a new way for making an accomplishment reports.\r\n4. contemplate the process for requesting and releasing good moral certificates.\r\n clipping and Place of the Study\r\nThe system development started last August 2014. The researcher’s interview was conducted on June 2014 located at Cavite State University Imus Campus. They conducted requirements gathering and system construction on July 2014. In September 2014, the researcher stated doing the documentation of the study. The study is expected to be done by the end of September 2014.\r\n scope and Limitation\r\nThe study is conducting for the efficient student record keepings. The study is limited unaccompanied to the features like SIPs record, entrance examination results, university announcements, information’s security, new Guidance transactions and generation of reports . The said features are solo made for the Guidance Service Unit of Cavite State University Imus Campus.\r\nThe Guidance Administrators (Guidance Counselor and Discipline Officer) are the certify persons to manage the system. They can add offenses, view hazard reports, add announcements, view all the student information, and view Good Moral Certificate requests and display the entrance examination results.\r\nStudents can barely view announcements, furnish incident reports, view their profile, request good moral and be notify about their offenses. Examinees can only view their entrance examination result. And the teachers can only submit an incident report.\r\nDefinition of Terms\r\nCascading fashion Sheets (CSS). Is a style sheet language used for designing the look and formatting of a document written in a markup language and which enables to differentiate the designing from coding. Downloadable. Receiving a data from the local server and convert it to a file. Mysql. Used fo r making a relational database management system. Online.Accessing the website through internet company and its done over the internet. PHP. A general economic consumption programme language designed in making a website. Record Management System (RMS). An application that is responsible for collecting inputted data. Student Information System (SIS).An application that organized, record and manage the information of student.\r\nCHAPTER II\r\nREVIEW OF RELATED LITERATURE AND STUDIES\r\nPresented here in Chapter 2 is the synthesis of research that supports the evaluation of record management system and student information system. For set ahead understanding of the study, the researchers made use of different training materials related to the online system.\r\nRelated Literature\r\nPresented here in Chapter 2 is the synthesis of research that supports the evaluation of record management system and student information system. For gain ground understanding of the study, the research ers made use of different reading material materials related to the online system. These materials such as books, thesis and otherwise(a) web articles are essential in widen the knowledge of the researchers. These will also guide the researchers to achieve their target objectives by getting ideas on other related studies and make improvements as possible. The information garner by the researchers focuses on the record management. Security measurement information in hurt of student’s information privacy to be considered in ontogeny an online system is also obtained. Marrero (2009) in his study entitled â€Å"Student Information System for the University of the Cordilleras” stressed that the opinion of Information Systems (IS) emerged in the early 1960s.\r\nMore often, when information system is defined, the field Information Science is of all time associated, IS is an academic field that deals with the generation, collection, organization, storage, retrieval, a nd dissemination of recorded knowledge. Furthermore, it is a collection of related components designed to support operations, management, and decision making in an organization. Generally, IS is supposed to inform people. Information System supports people or users in making intelligent decisions based upon the information derived from reliable data. MIT (2009) gave ferocity that Student Information System (SIS) provides students with access to their academic and biographic records as well as the ability to update their address information and pre‐register for classes; it provides instructors and departmental administrators with class list information; and provides advisors and departments with access to the mortal academic records of their students.\r\nTherefore, SIS is an integrated approach in acquiring, storing, analyzing and controlling the flow of student data passim the institution. Highly developed SIS can be useful in nearly all institutionalInternational ledger o f Innovative Interdisciplinary Research Issue 4 201341 ISSN 1839‐9053 departments’ functions and can greatly increase efficiency and chemical reaction times of traditional labor and time‐ intensifier processing of student data. According to Desousa (2008), web based application have four core benefits. These are the following: 1) Compatibility. sack based applications are removed more compatible across platforms than traditional installed software like web browsers. 2) Efficiency. Everyone hates to deal with piles of paper unless they do not have any other alternatives.\r\nThe benefit of web based solution makes services and information available from any web‐facilitated in-person Computer (PC). 3) Security of live data. Normally in more complex systems data is moved about separate systems and data sources. In web‐based systems, these systems and processes can often be merged by reducing the need to move the data around. Web‐based applicatio ns also provide an additional security by removing the need for the user to have access to the data and back end servers. 4) Cost Effective. Web‐based applications can considerably lower the cost because of reduced support and maintenance, lower requirements on the end user system and simplified plans.\r\nAccording to Tech-Faq (2013), the scheduling language called PHP is quickly rising to be one of the most preferred web browser programming languages due to its user-friendliness, efficiency, and user control. PHP allows a user to eviscerate specific functions within the code in site to drastically control the way a web browser displays and organizes information. A user is able to intermixture PHP and HTML within the same document to shit the desired effect. According to Vennapoosa (2013), placard Prototyping Model is in particular useful when the send needs are vaguely and poorly laid out. It functions by providing proof that something can indeed be done in terms of sy stems and strategies. Throwaway Prototyping Model is used for certain projects and will eventually be discarded after the project has been completed. It is also known as Close-Ended Prototyping.\r\nRelated Studies\r\nIn the Online Student Information System of Benguet State University (OSIS-BSU), Philippines of Ms. Rochelle D. Pacio (2013) in Benguet State University. She used the Rapid Application cultivation (RAD) Methodology with the development of 30- 90 days. The proposed online student information system is integrated to the website of the university which serves as a door for the students.\r\nThe system covers the posting and updating of students’ personal data sheet. The Student Information System of University of Baguio, proposed by Ms. Elisabeth D. Calub (2005) of venerate Louis University. She used the Goal-Exception Dependency (GED) Model. This model serves as the student information of the University of Baguio. It serves as the portal and announcement looker of the students.\r\nThe Student Guidance System, a thesis marriage offer of Mr. Jay Pabs (2004) with a methodology of Agile. The purpose of this program is to record the complaints and or problem of a student in guidance office. This will keep track the past record of a certain students by using this program. And of course, to eliminate a paper work, retrieve the record easily, and create a report.\r\nBased on the 3 studies, authors conclude that it would be still easier to use the Throwaway prototyping. There are some features that were alike of this project. So there is no so much registration in those theses\r\n'